Secretarial Services | CTSM | Body Corporate Management

Committee Support

Legislative requirements regarding the composition of a committee
Guidance on the process of choosing a committee
Advice on the committee structure and the role of a committees with in the Body Corporate
Expenditure limit guidance
Code of conduct for Committees and its members

Committee Meeting Support

Convene and attend to the elected number of committee meetings per year
Record and distribute minutes of meetings to the committee within 2 working days
Committee Meeting administrative and procedural requirements.
Committee Meeting conduct and procedure
Record keeping of all required documentation including Committee meeting minutes.
Provide boardroom facilities at our offices for meetings
Answer all communications and correspondence on behalf of the body corporate
Attend to matters concerning amendments to by-laws, including correspondence incidental to these matters.
Liaise with committee members, estate managers, consultants, etc

General Meeting Support

Convene and attend the AGM
Prepare and distribute AGM notices and committee notices for the elected number of meetings per year
Call nominations for the positions of executive and ordinary members of the body corporate committee each year in preparation for the AGM
Provide boardroom facilities at our offices for meetings
Advise and convene on the administrative and procedural arrangements for Inaugural General Meetings

Owners Support